After-School Activities Assistant Coordinator

We are looking to hire for the position of  After-School Activities Assistant Coordinator for the 2026–2027 school year, according to the following skills and qualifications.

Interested candidates please send your application by April 17; position may close before that date if a suitable candidate is found.

Position Details

• Position Name : After-School Activities Assistant Coordinator
• Reports to : Director of Student Activities & Athletics
• Time commitment : Part time (12:00 pm - 5:30 pm)
• Start date: July 20, 2026

The position

The After School Activities (ASA) Assistant Coordinator supports the planning, organizing, and execution of all aspects of the school’s ASA program for Early Years, Elementary, and Middle School students. This role works closely with the ASA Coordinators to ensure the daily operations run smoothly and efficiently, from logistics and materials management to communication with instructors, parents, and transportation teams. The ideal candidate is detail-oriented, bilingual, flexible, and passionate about creating a safe and engaging student environment.

School Mission

International School Nido de Aguilas  empowers learners to  CONNECT  authentically,  EXPLORE  with curiosity, and  ACT  with purpose.

School Core Values

Suitable candidates will demonstrate our core values of

Kindness • Respect • Responsibility • Integrity• Belonging • Positivity

Portrait of a Nido Learner

Nido Learners are

• Connectors
• Thinkers
• Inquirers
• Designers
• Changemakers

Qualifications and Experience

• Bachelor’s Degree: Preferred
• Previous experience in school settings, teaching, student supervision, or program coordination: Preferred
• Bilingual in English and Spanish (spoken and written): Required  
• Familiarity with ASA platforms such as SchoolsBuddy: Preferred
• Strong interpersonal skills and a passion for working with children: Essential

Skills, Attitudes, and Dispositions

• Highly organized with attention to detail
• Strong verbal and written communication skills in English and Spanish.
• Proficient in Google Suite, Excel, and platforms like SchoolsBuddy.
• Team player with a positive attitude and flexible mindset.
• Responsible and proactive in problem-solving and supervision

Main Duties and Responsibilities

Program Operations & Student Supervision

• Set up the ASA meeting point at 2:00 PM each day. 
• Supervise the ASA meeting point from 2:20pm until all groups have vacated the venue.
• Supervise and assist students in the ASA Bus waiting area at 4:00 PM (PK–Grade 5), coordinating with the transportation office and drivers to ensure smooth transitions.
• Support instructors during daily activities, including assisting with early pickups, addressing student injuries, facilitating transitions, and providing general supervision.
• Take photos and assist with monitoring daily activities to support communication and documentation.

Materials & Facility Management

• Maintain organization in the ASA storage room and oversee the inventory of all program materials.
• Assign and track sports equipment provided to ASA instructors as needed.
• Manage purchases and reimbursements for materials, with prior approval from ASA Coordinators.

Instructor & Staff Support

• Assist with onboarding instructors, including adding them to internal platforms such as SchoolsBuddy.
• Track and verify teachers' attendance. 
• Distribute and manage staff credentials (badges) for ASA personnel.
• Providing supervision and support for activity instructors.

Administrative & Communication Support

• Respond to parent inquiries professionally in both English and Spanish.
• Respond to daily emails regarding changes in pick up, dismissal, etc.
• Assist the ASA Coordinator with administrative tasks as assigned, including scheduling, data entry, and material preparation.
• Help track and submit supply requests, instructor feedback.

Special Events & Meetings

• Attend the ASA in-service retreat on the first Saturday prior to the beginning of the semester of activities, from 9:00 AM to 12:30 PM (breakfast and lunch provided).
• Support the execution of the Open House and ASA Fest.

International School Nido de Aguilas is an equal opportunity employer. We thrive on being a diverse environment and seek the best talents who will contribute to generating an inclusive work environment. All qualified applicants will receive consideration for employment without regard to their gender, age, religion, race, ethnicity, marital status, cultural background, sexual orientation, languages, abilities, or any other personal characteristic. 

International School Nido de Aguilas is committed to promoting a safe and secure environment by following, enforcing and constantly improving our child safeguarding policy.